The short answer
Set the cap on the event to the number of headsets, less a few for the ones that fail on the night. Make two ticket types: Early bird with sales ending on a date, and General with sales starting the same day and hidden until then, so the page never shows a ticket nobody can buy yet. The cap counts both.
At the door, scan each ticket on a phone while someone else hands out a headset. A green tick is a headset; a second scan of the same ticket says it has already been used, so a screenshot shared in a group chat does not get two. Anyone who forgot their phone is found by name.
If there are headsets left at nine, the box office sells them at the door and they count against the same cap, so the night never oversells. The morning after, the report says who came and how many were there for the first time.
Ready-made template
Silent Disco Night
Silent disco, already set up as an event you can open now. Pick a date and a venue, change what you like, and publish. Nothing is saved until you do, and you can start without an account.
- An early bird and a general ticket
- A cap per order and the waitlist
- A description that says how the headphones work
Which fits your event?
Start from the one requirement that decides it.
| Your main requirement | Start with |
|---|---|
| A free silent disco at a festival with headphones handed out first come | No tickets, a queue |
| One night with a fixed number of headsets | A single event with the cap at the headset count, on One Ticket |
| A silent disco walking tour leaving at set times | Timed sessions, one per departure, on One Ticket |
| A monthly night with regulars | A series, with a season pass for the regulars |
The headsets are the room. Sell one more ticket than you have headsets and someone dances to nothing.
How it works in practice
Put your prices into the calculator: the booking fee steps with the ticket price, and the buyer pays it.
| What you set | What it does |
|---|---|
| A cap at the headset count | Nobody holds a ticket without a headset |
| Early bird, ending on a date | Gone from the page when the window closes |
| General, hidden until it starts | Appears on the day, never before |
| QR check-in on a phone | One scan per ticket; a shared screenshot scans once |
| Box office | The last headsets sold at the door, against the same cap |
One Ticket for a recurring room
Everything below follows from one decision: a series is one object, not a list of dates.
| Feature | What it does |
|---|---|
| Who came back | After every session: how many came, how many had been before, who is new and who has stopped coming, by name, with an address to write to |
| Subscriptions | One subscription covers every session in a series. Each night's ticket is minted ahead of time |
| Paid out | Every ticket is charged to your own Stripe account. A new account is paid out to your bank two days after each event, once guests have said how it went; after a first clean event it is paid out as it sells |
| Fees | No platform fee on the ticket price. The buyer pays a booking fee: a platform tier of 35c to $1.45 a ticket, then 1.5% of the price above $100, plus card processing. On a $25 ticket that is $1.45 all in, so the buyer pays $26.45. Free tickets cost nothing |
| Refund if it changes | Move the date, start time or place after people have booked and every one of them can refund in full, booking fee included, until it starts, whatever your refund policy says. You are warned before you save, and everyone booked is emailed the new details |
| Refund requests | On a case-by-case event the buyer asks from their ticket. You have 3 days to refund or decline; a request nobody answers goes to One Ticket support, and your payouts are held until it is settled |
| Guest ratings | After each event, ticket holders rate it: stars and a few words. From 5 ratings the average shows under your name on every event page, good or bad. Notes are for you alone, and never say who wrote them |
| Scam protection | Every page is read before it can send an email, and our emails carry none of an organiser's own links or phone numbers. A new organiser's money is held until after the event, and anyone can report an event from its page |
| Verified tick | Earned by selling here: 3 past events, 25 tickets, no chargebacks, no ignored refund requests, and an average of 4 stars once there are 10 ratings. A chargeback or an ignored request takes it away at once |
| Block a person | Block an address from a ticket type, for this event or every one after it. No public list, no conversation at the door |
| Your page | Your colours, your title font, your cover. Nobody else's event on it |
| Import | Paste an Eventbrite link and the title, description, date, venue and ticket types come across |
| Not included | A marketplace. There is no search page and no audience to sell into; the people are the ones you bring |
One Ticket
Sell tickets. Keep every dollar.