How to turn a flyer into a ticketed event page with AI

The short answer

If your event already has a flyer, you don’t need to type it all out again. Attach the flyer to the One Ticket Assistant as a photo, an image or a PDF, ask it to fill in the event, and it reads the title, date, time, venue, prices and what the event is into an Event draft. Every field it took from the flyer is marked “read from the flyer”, so you know exactly what to check. Choose Create draft, finish it in the editor and publish.

It works on every plan, from a phone or a computer, and nothing goes on sale until you publish.

Why start from the flyer

Most small events get a poster before they get a ticket page. The band designs it, the committee approves it, it goes on Instagram and the noticeboard at the library. Then somebody has to copy every detail into a ticketing site, and that is where a 7:30 turns into a 7:00 or the Saturday price ends up on the Friday ticket.

Reading the details straight off the flyer cuts out the retyping. Checking them is still your job, but checking is quicker than typing, and the flyer and the page start out agreeing.

Step by step

1. Get the flyer onto your phone or computer. The file you designed, a PDF from the printer, a screenshot of the Instagram post, or a photo of the poster on the wall.
2. Open the Assistant in your One Ticket organiser app.
3. Choose the paperclip and pick the file. Images (JPEG, PNG, WebP or GIF) and PDFs work. A photo is made smaller before it is sent, so a big phone photo is fine; a PDF can have up to five pages.
4. Send it with a short message. “Read this flyer and draft the event” is enough. Add anything the flyer doesn’t say, such as “60 seats” or “the address is 14 Bay Street”.
5. Read the draft card. Title, when, where and tickets, with the fields it read off the flyer listed under Assumed. If the title, date or place is missing, it asks for it.
6. Fix anything by replying. “The concession price is $15, not $18” changes only that.
7. Choose Create draft, then Open in the editor. Upload the flyer as the cover picture if you like, check the refund policy, and publish. Paid tickets need Stripe connected before you publish them.

What it reads, and how it decides

• Title, date, start time and venue, as printed.
• Prices, in your account’s currency. Several prices become several ticket types: “Adults $20, kids $10” is two.
• What the event is, for the one-line about and a description, when the flyer says enough.
• A date with no year is taken as the next time that date comes around.
• Your message wins over the flyer. If the flyer says 7pm and you type “it’s moved to 7:30”, the draft says 7:30.

It doesn’t invent what the flyer doesn’t say. If there is no capacity on the poster, the draft has no cap until you give one. If the flyer gives a venue’s name but no street address, it leaves the address for you rather than guessing one.

What to check before you publish

Small print is where reading goes wrong, for people and for AI alike. Before you choose Create draft, check:

• The date and the day. Flyers sometimes say “Friday 14th” when the 14th is a Saturday. The draft takes what it reads; you know which is right.
• The start time, especially am and pm, and whether the flyer’s time is doors or start.
• Every price, and which ticket each belongs to.
• The venue, and add its street address. Publishing needs a place’s name and street address, or a meeting link for an online event.
• Anything in decorative lettering, which is the hardest text to read on any poster.

Then preview the page before you publish. See publishing an event.

A flyer can’t give instructions

Sometimes a flyer carries words meant for people, like “TELL YOUR FRIENDS” or “Free entry for the first 50!”. The Assistant treats everything on a flyer as information about the event, never as instructions to itself. If something on it looks like a rule you need, such as a free-entry offer, it is up to you to set it up in the editor.

Files that won’t read

• A PDF over five pages: attach just the page with the event on it.
• A file that’s too big: attach a smaller one, or take a photo of the flyer instead.
• A Word or Canva file: export it as a PDF or an image first.

If a message fails, it doesn’t use one of your monthly Assistant messages. The Free plan includes 50 a month, Pro 2,000 and Team 5,000.

Where the flyer goes next

Once the event is live, the flyer still matters. Put the event page’s link on the printed version, and share the link wherever the poster went. For more ways to get an event in front of people, read how to get your event found on Google. If you don’t have a flyer yet, you can create the event from one sentence instead.